Project management software (or you may call it a tool) is no longer used only for tracking tasks. With the advancement of artificial intelligence (AI), these tools have much more to offer. They help you work smarter by automating routine tasks, managing resources efficiently, predicting delays, and collaborating with your team in real time. AI integration (adding AI to a tool) further helps identify risks, balance workloads, and generate reports in minutes—all with a focus on personalization.
However, the key lies in finding the best project management software for your business. Many companies face common challenges such as comparing different features, prices, and vendor solutions. How well will this tool meet specific needs? Is it user-friendly and secure? Is it built to keep up with a fast-paced work environment? To answer some of these questions, we have curated a list of top 10 project management software based on user research. Whether you are a small startup, a medium-sized company, or a large organization, it will help you get a clear picture.
How We Ranked These Tools
- Ease of Use (Is it beginner-friendly?)
- Collaboration Features (Does it work well for remote teams?)
- Customization & Flexibility (Can it adapt to different workflows?)
- Pricing & Value (Is it budget-friendly or worth the cost?)
- AI & Automation Capabilities (Does it streamline workflows?)
10 Best Project Management Software to Use in 2025
1. monday.com
G2 rating: 4.7 out of 5
Pricing Model:
- 14-day free trial + Free plan available
- Pricing starts at $8/user/month (annual billing)
monday.com is one of the best-rated work management software in 2025. It is a user favorite because it is highly customizable and manages all kinds of projects and workflows. Its intuitive interface (the page you see on your screen, which is easy to understand and use without having to think too hard) helps users see important project data at a glance. In addition, the automation center lets you create personalized workflows, use ready-made templates, and connect monday.com with other tools to share information. Besides, there are many features to improve teamwork and keep your team connected.
Key Features Valued By Users:
- Project Planning and Scheduling
- Task Management
- Task Tracking
- Multiple Projects Handling
- Time and Expense Tracking
- Access Controls/Permissions
- Collaboration Tools
Advanced Features:
- Custom Workflows
- Automation for Repetitive Tasks
- Built-in Reports and Customizable Dashboards
Pros and Cons
Pros:
- Enhances productivity with automation capabilities and integration with several other platforms
- Streamlines workflow with task prioritization and transparency
- Color-coding feature helps visually distinguish tasks, statuses, and priorities
- Provides extensive customization options such as templates tailored for different industries
Cons:
- The mobile app lacks the full functionality available on the desktop
- Slow response times when handling very large datasets
2. ClickUp
G2 rating: 4.7 out of 5
Pricing Model:
- 14-day free trial + Free plan
- Paid plans start at $7/user/month
ClickUp is a highly flexible and customizable project management tool with hundreds of features. Whether you work remotely or on-site, it helps teams seamlessly come together, plan, organize, and track progress. Regardless of the size and type of your team and organization, it ensures your work is efficient and productive. It allows you to accomplish almost all types of initiatives and tasks without having to leave the platform.
Key Features Valued By Users:
- Access Controls and Permissions
- Project Planning and Scheduling
- Task Management
- Collaboration Tools
- Multiple Project Handling Capacity
- Time and Expense Tracking
Advanced Features:
- AI-powered Smart Task Scheduler
- Real Time Collaboration Hub
- Enhanced Security and Privacy Features
Pros and Cons
Pros:
- Improved speed, efficiency, and overall user experience after the latest upgrade to ClickUp 3.0
- Offers a vast number of features at a relatively low cost, making it an affordable option for individuals and businesses looking for a powerful productivity tool
- Provides a well-organized and extensive knowledge base filled with helpful articles and tutorials
Cons:
- AI-powered features are not included in the standard plans and require an additional fee, regardless of the subscription tier.
- Setting up and customizing ClickUp to fit specific workflows and needs can take a considerable amount of time
- The free version allows full functionality only up to a certain usage limit, after which users can use the read-only mode
3. Asana
G2 rating: 4.4 out of 5
Pricing Model:
- Personal – Free
- Starter – $13.49/user/month
- Advanced – $30.49/user/month
Asana is one of the best project management tools due to its all-in-one functionality. It helps businesses plan, create, and organize their work—from daily tasks to specific initiatives. It makes it easy for users to set goals, keep track of tasks, and see how projects are progressing. It also helps companies understand how much work their team can handle. Asana prioritizes user data security with encryption, compliance with industry standards, and strict access controls so that nobody outside your company can see or modify data.
Key Features Valued By Users:
- Task Management and Scheduling
- Project Planning and Scheduling
- Multiple Projects Handling
- Project Planning
- Tracking Work Progress
Advanced Features:
- Smart Chat
- Smart Charts
- AI Studio
- Smart Summaries
Pros and Cons
Pros:
- Highly customizable user interface at individual as well as organizational level
- Easy project tracking in real-time with report generation and visualization features
- Sets and oversees deadlines by tracking the details and prioritizing tasks via notifications, calendar views, and reminders
- Facilitates collaboration with team members through file sharing, real-time updates, and integration with other tools
- Allows users to organize and structure tasks in a visual and intuitive manner with the help of lists, categories, and boards
Cons:
- High frequency of email notifications makes it harder to identify key updates
- Challenges managing subscriptions such as adjusting premium features and the number of users
- High subscription costs compared to other top project management software
- Hard to understand settings for new users
4. Trello
G2 rating: 4.4 out of 5
Pricing Model:
- Free: $0 per user/month
- Standard: $5 per user/month
- Premium: $10 per user/month
- Enterprise: $17.50 per user/month
Trello offers an engaging and easy-to-follow user interface that uses Kanban boards to represent different stages of project completion. This visual task management feature consists of cards, lists, and boards to display statuses, tasks, and project categories. Whether you work alone or in a team, it helps organize tasks, track progress, and manage workflows effectively. In addition, Trello automates repetitive tasks such as sending alerts about upcoming deadlines. Another feature called Trello cards enables users to collaborate on tasks, add comments, share documents, and give suggestions.
Key Features Valued By Users:
- Task Management and Scheduling
- Project Planning and Scheduling
- Task Editing
- Task Progress Tracking
- Collaboration Tools
Advanced Features:
- Natural Language Search
- AI-Assisted Writing
- Automation of Recurring Tasks
- Smart Recommendations
Pros and Cons
Pros:
- A flexible and user-friendly interface facilitates organizing tasks in different ways like setting reminders and creating to-do lists
- Allows remote teams to collaborate effectively with real-time communication and task sharing
- Helps users accomplish tasks on time with efficient project tracking features such as setting due dates and monitoring progress
- Trello’s drag-and-drop editor simplifies moving tasks between lists, organizing projects visually, and prioritizing items easily
- Enhances productivity and streamlines workflows by helping users integrate with other tools like Slack and Jira
Cons:
- Slow and delayed notification system which may lead to missing essential updates
- Limited file management capabilities in terms of file size and number of attachments
5. Smartsheet
G2 rating: 4.4 out of 5
Pricing Model:
- Starts at $9 per user/month
- 30-day free trial
As the name suggests, Smartsheet offers an easy-to-use interface, real-time Gantt charts (shows progress of tasks), and work automation features to plan and manage work seamlessly. This online task management platform also comprises an intuitive dashboard and data visualization tools that help individuals and teams to monitor progress and collaborate with others seamlessly. Smartsheet allows multiple users to work simultaneously on the same documents, which improves productivity and coordination. Its capability to integrate with other tools and cloud-based access further supports remote collaboration. Users often highlight that the tool’s import and export capabilities are useful for integrating data from other platforms.
Key Features Valued By Users:
- Access Controls and Permissions
- Project Planning and Scheduling
- Task Management
- Collaboration Tools
- Multiple Project Handling Capacity
- Time and Expense Tracking
Advanced Features:
- Pre-built Dashboard Color Themes
- Wider Dashboard Canvas
- AI Data Insights
Pros and Cons
Pros:
- Allows users to see overall progress in real time through dashboards and diagrams with better clarity
- Visualization features enhance project management, tracking, and communication
- Flexible and real-time collaboration features help remote teams work together efficiently
Cons:
- Viewing all the running projects at the same time can be challenging
- Limited capabilities in supporting highly specific documents that align with highly specific projects
- Limited functionality compared to Excel when it comes to linking sheets, especially for beginners
6. Teamwork
G2 rating: 4.4 out of 5
Pricing Model:
- Starts at $10.99 per user/month
- Free trial available
Teamwork is the top-rated platform that offers the best in project management and client operations. With an easy-to-use interface, it enables users to prioritize work and meet deadlines on budget. The platform helps track details in real time, communicate with teams effectively, and get a clear picture of performance and profitability for different projects. All-in-one task management features allow you to create, assign, and track tasks efficiently. It helps you track time spent on tasks and manage client billing without hassle, ensuring accurate invoicing. In addition, you can seamlessly integrate third-party tools such as Google Drive, Salesforce, and Slack, which improves productivity.
Key Features Valued By Users:
- Task Management
- Project Planning and Visualization
- Time Tracking and Resource Management
- Collaboration and Communication
- Reporting and Analytics
Advanced Features:
- Gantt-like Editor
- Multi-Gantt Support
Pros and Cons
Pros:
- Easy to use and navigate internal features for collaboration and communication
- Responsive customer support
- Enhances speed and efficiency when it comes to managing and accomplishing projects on time and on budget
Cons:
- The lack of a “chat” option can limit real-time communication and quick decision-making
- Limited integrations may hinder workflow efficiency
7. Jira
G2 rating: 4.3 out of 5
Pricing Model:
- Free: $0 (Try for free)
- Standard: $7.53 per user/month (Try for free)
- Premium: $13.53 per user/month
Jira is designed as an agile project management software to help software development teams plan, execute, monitor, and launch their software products without hassle. It offers a flexible and easy-to-follow interface with various integrations including Kanban, Scrum, and Roadmap. With the release of Jira’s next-generation projects, even non-technical teams can use the platform effectively. Jira board offers many customization options such as easily adding and arranging columns using the drag and drop feature.
Key Features Valued By Users:
- Project Planning and Scheduling
- Task Management
- Task Progress Tracking
- Reporting and Project Tracking
Advanced Features:
- Atlassian Intelligence
- UI (User Interface) Improvements
Pros and Cons
Pros:
- Offers powerful project tracking features with customizable boards and detailed reporting
- Features such as issue tracking, task assignment, and progress monitoring help users manage workload efficiently
- Collaboration tools including Kanban boards and real-time updates facilitate communication and coordination with team members
- Capable of handling different types and sizes of projects from small tasks to large–scale initiatives
- Customizable boards and workflows enhance visibility and coordination across teams
- Extensive integration capabilities with tools such as Slack, GitHub, and Confluence further improve productivity
Cons:
- May work slowly when handling huge data sets or multiple projects at the same time, leading to delayed updates and lagging interfaces
- User interface can be difficult to navigate due to confusing menus and a less intuitive design
- The pricing model can be expensive for small businesses and startups
- Search and filter functionalities can be harder to follow and time-consuming
- Setting up and configuring Jira can be complex, requiring technical expertise
8. Zoho Projects
G2 rating: 4.3 out of 5
Pricing Model:
- 10-day free trial + free plan available
- From $4/user/month (billed annually)
Zoho Projects is recognized as one of the top project management software solutions due to its ability to handle projects of different sizes and complexities. This tool offers the flexibility and ease of networking with team members with feeds, forums, and discussions. The Gantt chart features of the platform let you plan, schedule, and monitor your project easily—you can break large projects into small sections and tasks that are manageable. It also allows you to assign tasks to your team members and track and manage the percentage of work done by each one of them. You can also automate repetitive tasks such as setting reminders or scheduling meetings in your calendar. Your work hours are automatically saved in a timesheet, and you can create invoices quickly with just a few clicks.
Key Features Valued By Users:
- Advanced Dependency Management
- In-Built SLA (Service Level Agreement) Tracking
- Task Scheduling and Management
- Project Tracking and Time Management
- Collaboration Tools
- Automation and Customization
Advanced Features:
- Contextual UI improvements
- Enhanced Task Custom View
Pros and Cons
Pros:
- Allows users to upload, share, and manage files with team members in a centralized location
- Capable of creating, assigning, and tracking the progress of tasks to ensure you meet your deadlines
- Offers easy ways to collaborate with internal teams, clients, and external partners with instant messaging, automatic check-ins, and updates
- Capable of categorizing and customizing different projects
- Allows easy communication with clients to maintain transparency
Cons:
- The notification system can be overwhelming with too many alerts and emails
- Users may find it challenging to search specific tasks, documents, and discussions
- Lack of editing files in real-time
- Not capable of integrating with QuickBooks
9. Wrike
G2 rating: 4.2 out of 5
Pricing Model:
- Starts at $10 per user per month
- Free trial available
Wrike is well-known as a workflow management software that helps users organize projects and work with team members effectively. It makes planning and tracking tasks easy by showing what needs to be done on a priority. Wrike is compatible with 400+ integrations with popular platforms like Microsoft Office and allows users to switch between apps without logging in and out. As a user, you can customize tasks, get real-time updates, and share documents easily with your team. The platform’s automation helps teams work faster, making it easier to manage and complete projects on time.
Key Features Valued By Users:
- Access Controls and Permissions
- Project Planning and Scheduling
- Task Management
- Collaboration Tools
- Multiple Project Handling Capacity
- Time and Expense Tracking
Advanced Features:
- Custom Fields on Calendars
- New and Enhanced Dashboards
Pros and Cons:
Pros:
- Allows users to customize workflows, prioritize tasks, and collaborate in real-time
- The User-friendly interface makes it easy to customize dashboards, integrate other tools, and track progress
- Facilitates natural workflow while keeping everyone on top of the projects
Cons:
- The pricing plans are relatively expensive
- Extensive set of features can be overwhelming for new users
- Poor customer support
10. Basecamp
G2 rating: 4.1 out of 5
Pricing Model:
- $15 per user/month
- Pro Unlimited: $349 per month (flat-rate)
Basecamp is one of the best project management software that facilitates organizing work and communicating with your team to meet deadlines and stay on top of tasks. It is an all-in-one platform that helps streamline workflow with features such as customizable dashboards, to-do lists, message boards, group chats, schedules, and file storage. This platform is particularly useful for remote teams handling multiple projects at the same time. A simple and easy-to-follow user interface further improves your overall experience in managing projects even if you are not tech savvy. In addition, it also helps in reducing email clutter and improving the organization and privacy of emails.
Key Features Valued By Users:
- Task Management
- Task Editing and Scheduling
- Project Planning and Scheduling
- Task Progress Tracking
- File Sharing
Advanced Features:
- Client Access on Project Templates
- Hilltop View
- Moving Tools Between Projects
Pros and Cons
Pros:
- Allows users to handle multiple tasks on a single screen
- High-end security and privacy functions
- Facilitates uploading and sharing of files, documents, and images in a centralized location
- The ability to build project templates, track progress, and meet deadlines helps teams accomplish goals effectively
- Enables hassle-free communication with team members, clients, and external partners with instant messaging, feedback-sharing features, automatic check-ins, and updates
Cons:
- The notification system can be overwhelming, and does not allow customizing notifications, which may lead to missed updates
- Searching specific files, documents, and discussions can be challenging
Best Project Management Software for Different Business Sizes
|
Project Management Software |
Best for Small Startups (1-50 employees) | Best for Mid-Sized Companies (50-500 employees) |
Best for Large Organizations (500+ employees) |
| monday.com | ✅ Great for intuitive workflows, startups, and SMBs | ✅ Scales well with custom automation | ⚠️ Limited for very large enterprises needing deep integrations |
| ClickUp | ✅ Highly customizable for startups and SMBs | ✅ Scalable with features like Docs, Goals, and Chat | ⚠️ Can be overwhelming for enterprises with complex hierarchies |
| Asana | ✅ Perfect for startups with simple to complex projects | ✅ Good for mid-sized companies with structured workflows | ⚠️ Might lack some advanced enterprise-grade security features |
| Trello | ✅ Best for small teams and startups with simple workflows | ⚠️ Lacks built-in advanced features for mid-sized teams | ❌ Not suitable for enterprises needing advanced tracking & automation |
| Smartsheet | ⚠️ Can be too complex for small teams | ✅ Ideal for structured project management in mid-sized companies | ✅ Strong enterprise-grade security and reporting for large companies |
| Teamwork | ✅ Small teams can benefit from its task tracking & time management | ✅ Well-suited for mid-sized businesses with client projects | ⚠️ May lack deep enterprise-level integrations |
| Jira | ❌ Not ideal for general business use, mainly for tech teams | ✅ Great for mid-sized software development companies | ✅ Preferred by large enterprises for Agile & DevOps |
| Zoho Projects | ✅ Affordable and feature-rich for startups | ✅ Great for growing businesses with the Zoho ecosystem | ✅ Scales well for enterprises with AI-driven insights |
| Wrike | ⚠️ Overkill for small teams unless using basic plans | ✅ Well-suited for growing businesses and teams | ✅ Enterprise features make it ideal for large organizations |
| Basecamp | ✅ Ideal for startups and small businesses | ⚠️ Lacks enterprise-grade customization & automation | ❌ Not suitable for large corporations |
Summary of Best Choices by Company Size:
- Startups (1-50 employees): Trello, Basecamp, ClickUp, monday.com, Zoho Projects, Teamwork
- Mid-Sized Companies (50-500 employees): Asana, ClickUp, Wrike, Smartsheet, Zoho Projects, Teamwork
- Large Organizations (500+ employees): Wrike, Smartsheet, Jira, Zoho Projects
Here’s What You Can Do Next:
✔ Identify Your Priorities
✔ Take Advantage of Free Trials
✔ Start Small, Scale Up
✔ Involve Your Team in Decision Making
Your Turn: Have you used any of these tools? Which one worked best for you? Drop your insights in the comments and help others make informed decisions.
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